How to Save Emails and View Offline

How to Save Emails and View Offline

You should note that if you do not have an Internet connection, you will not receive new emails, but you can read emails that you already have in your inbox if you have them pending, without having to access the Internet. are linked .. . One of the benefits of using Gmail offline which will load faster On a computer that does not have a lot of power or regularly runs at a slow speed. With all your emails downloaded you don’t have to wait for all the emails, attachments to be fully loaded… they will already be loaded when you open the email.

What can I do offline and what can’t?

There are many things that you can do offline but cannot make full use of them. You can read the emails you have stored in inbox And you can also consult the different labels or folders that you have saved and registered to organize all your pending emails. It also allows us to view all attachments of registered emails.

We can also write email which we want to send later. We can’t send them if we don’t have internet connection, but we can write normally and leave them in drafts or even outboxes ready to be sent as soon as we’re connected to the internet, for example for. If you want to take advantage of free time without coverage then not only write new ones but also answer all those pending with you.

What can’t I do? As is the argument, You can’t send email if you don’t have a connection. You can leave them in writing but definitely can’t send them. When you send it and you’re not connected, they’ll be added to a folder called “outbox” and sent automatically if you already have internet.

how to activate

You can’t activate Gmail offline in all browsers, so try Chrome if others don’t allow you the option by following the steps below. We have to go to the browser and our Gmail account.

  • Open your Gmail account by logging in with email and password
  • Tap on the top right corner of the screen and open the menu
  • Select “Manage your Google Account”
  • section of installation
  • Go to the tab or options at the top of the screen
  • find section “without connection”
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Once we reach this point we will see a button that allows us to check the box “Enable offline mail”. You have to check this box which will automatically enable a range of settings and options.


You should keep in mind that the emails you save will take up space on the internal memory of your computer or the device you are using. The first thing we’ll see in the configuration of Gmail’s offline mode is the amount of gigabytes or megabytes of storage that we download. The first thing you’ll see in this Google Mode is that it indicates “You are using X MB of XXX GB storage Available for offline mail on your computer”. So you can get an idea about the space it occupies or if it is worth dedicating emails and their attachments.


choose day

Another setting that allows us to enable Gmail offline mode is: identification. We can choose when emails are saved, from which date to the present day. We’ll find it with the name “Synchronization Settings” just below “Storage”. You will see a phrase that indicates…”Save emails from last X daysHere you will have three different options: seven days, thirty days or ninety days. You can choose the one you want and you can change it as many times as you want.

You’ll also see a box that allows you to download only the body text of the downloaded email or mark or unmark it if you want too. Download attachments that include. Keep in mind that this will mean taking up more space in the computer’s memory.

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select gmail days


The third option or section that Gmail allows us is the security that will delete the data on the computer if you log out or not. There are two options: keep the data offline on the computer or delete it after logging out of your Google account. Second it will give us more security But re-syncing the data will be more annoying and may take hours to do. The first one will keep the data stored on the device when you log out and they will still be there even if you change the password. This is more useful if you don’t have anything confidential in Mail, but it’s less secure if you share a device, for example.


Disable Gmail Offline

If you are no longer going to use it, you can deactivate it from their settings by following the previous steps and unchecking the relevant box:

  • Open the Settings section
  • Go to the tab or options at the top of the screen
  • find section “without connection”
  • Uncheck the box you’ll see at the top of the page

But note that this will not delete the stored data… To do this, You need to go to browser cookies And delete them so that the offline generated data ends up on your computer, freeing up the space that it occupied.

  • open google chrome browser
  • Tap on the three dots in the top right corner
  • Go to Advanced Settings Section
  • Go to Privacy & Security Section
  • Select “Cookies and other site data”
  • Go to “View all cookies and site data”
  • Search Gmail or select “Delete all”
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You may have already deleted the stored data from your email.

Errors and possible failures

I can’t always give you permission Activate Offline Mode in Gmail. For example if your email is not from gmail even if you use this client. As well as having a work or educational center account, you may notice that it does not allow you to activate it and it is necessary to ask your account administrator to change it.

not available offline

Another common failure is that you don’t see preview of attachments. Not being seen does not mean that you cannot see them completely. As they explain from Gmail itself, “You can’t preview attachments in Gmail when you don’t have a connection. However, you can download and open them with the application installed on your computer”.

insufficient offline storage error“One of the problems that occurs frequently and this is due to not enough space on the hard drive, but it can also be caused by using Chrome Incognito Tab or Guest Profile. In these last two cases you should simply avoid using these methods. It may also be due to the fact that you have configured cookies automatically so that they are deleted when you close the browser window. But you can avoid this from browser settings by adjusting this option:

  • abre google chrome
  • Touch the three dots in the upper right corner
  • open settings
  • Go to Advanced Settings and Privacy & Security
  • Open the Cookies and Site Data section
  • Check that google and is not marked “delete on exit”

This way when you close Chrome, the cookies will not be deleted and you will be able to see the attached files.

clear cookies


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