Microsoft 365 Tricks That’ll Make Your Job A Lot Easier

Microsoft 365 Tricks That'll Make Your Job A Lot Easier

“Versatility is probably the most accurate word to describe this software package. It is relevant in a wide range of fields from education, business and management to creative pursuits, statistics, communication and many more. However, many people are confused by M365. take advantage of only a small fraction of the possibilities offered, and even everyday applications can provide surprises,” he says.Telia“Computer expert Simonus Tillindis.

words can do more

When working with a text editor in Word, you sometimes have to repeat the same steps, but it’s quicker and easier to do so with the F4 key at the top of the keyboard, which automatically repeats the last action you took. . For example, if you need to highlight, underline, and change the color of individual words, select the first word, right-click, select “Font” and make the appropriate settings. Then, after selecting the next word, all you have to do is press F4 and all the previously selected settings will be applied to it. You can repeat this as many times as you want. By the way, this feature also works in Powerpoint and Excel.

Another useful, less commonly used feature is formatting cleanup. If you frequently use text you’ve copied from elsewhere (such as the Web, e-mail, or another Word document), pasting it will transfer all the formatting. To avoid wasting time changing font size, type, color, line spacing, and other settings, the Clear All Formatting button can do that for you—in the main characters with a purple eraser at the top right of the Font section. Look for a Menu.

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By the way, Word can not only write and process text, but also listen to it while reading it. would you like to try Select “View” in the menu bar, then “Inclusive Scanner” and click “Read aloud” in the newly opened menu. True, this feature only works with English text. But if you want to have fun, you can also ask the robot to read you Lithuanian essays.

Work more efficiently with Excel

Another unexpected program is Excel. “It’s probably the M365 program with the most features and capabilities – from a wide range of formulas to data sorting, analysis, display, etc.” Few know them all, but there are simple tricks that are useful to many. Maybe,” says S. Tillindis.

For example, if you’re creating a text table in Excel, move a word or sentence to another line if necessary, but in the same cell, don’t rush to adjust the cell size—just press Alt and Enter the key on your keyboard and the text will move to a new line.

Do you count more often? Try this: If you need to quickly get the sum of several cells, simply select them by holding down the Ctrl key on your keyboard, and you’ll immediately see the sum in the status bar at the bottom right of the Excel window.

If you work with a large spreadsheet full of complex formulas, it can be difficult to separate them and understand the purpose of each. Names assigned to formulas or specific data will help you not get lost: Check the box or boxes you want to name, then select “Formulas” and “Define Names” in the menu bar. You’ll see the name at the top left of the spreadsheet, next to the formula.

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Effective Outlook Tricks

Email is often synonymous with the job itself: it begins, lasts, ends and ends the day. And if Excel is loaded with features and capabilities, Outlook can be said to be an M365 tool with a wide array of settings.

If you want to teach Outlook to work as you see fit, you’ll want to explore the Rules section. In Outlook, click File and select Manage Rules and Alerts. Here you can create and customize a variety of settings, for example, to display pop-up messages when you only receive emails. Emails from specific senders, and emails with specific keywords, will automatically be moved to the default folder. And these are just a few examples.

Ale. Do you often get work assignments in the mail? You can add them directly to your to-do list: Left-click and drag the message to the “Tasks” section (found in the lower-left corner of the app, it’s an icon with a notepad and a check mark). Then you will be able to set a time limit for the task or save the task without any time limit.

Thanks to Outlook’s calendar sharing feature, working in a team is a great way to get to know your colleagues’ agendas. You can find it by selecting “Share Calendar” in the main menu bar of Outlook Calendar. Adding the contacts you want will send them a notification about activating calendar sharing, making it even easier to schedule appointments and tasks from now on.

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